OaKley ASN Ltd (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This privacy policy explains how we collect, use, store, and share your personal data when you visit our website or engage with us.
1. Who We Are
Data Controller:
OaKley ASN Ltd
Finella Grange
West Cairnbeg
Laurencekirk
AB30 1SE
Website: www.oakleyasn.org
Email: amanda@oakleyasn.org
2. What Personal Data We Collect
We may collect and process the following personal data:
a. Information you provide directly:
- Your name, email address and message content when you contact us
- Your name and email address when you subscribe to our newsletter
b. Information we collect automatically:
- IP address (anonymised)
- Browser type and version
- Device type, screen resolution, and operating system
- Website usage data (e.g., time spent, pages viewed, search terms)
We do not collect special category (sensitive) data via our website.
3. How We Use Your Information and Our Legal Basis
Purpose: Responding to enquiries
Type of data: Name, email, message
Legal basis: Legitimate interests – to respond to your query
Purpose: Sending newsletters
Type of data: Name, email
Legal basis: Consent – you can unsubscribe at any time
Purpose: Website analytics (e.g. Google Analytics)
Type of data: Usage data, anonymised IP
Legal basis: Legitimate interests – to improve our website
Purpose: Site security and troubleshooting
Type of data: IP address, browser info
Legal basis: Legitimate interests – to ensure site functionality and safety
5. Who We Share Your Data With
We do not sell your data.
We may share data with:
- Google Analytics – for anonymised website performance insights
Google Privacy Policy
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We may also share data with trusted IT and service providers who support our operations (e.g., email or website hosting). All such providers are bound by confidentiality and data protection obligations.
6. Embedded Content and Third-Party Links
Pages on this site may include embedded content (e.g., videos, maps, articles). Embedded content behaves as if you visited the originating site. These sites may collect data, use cookies, and track your interaction. Please refer to their privacy policies.
7. How We Store and Protect Your Data
We use appropriate technical and organisational measures to protect your personal data. While we take all reasonable steps to safeguard your information, no method of internet transmission is 100% secure.
8. How Long We Keep Your Data
We retain your personal data only as long as necessary for the purposes described:
- Enquiry/contact form data: 12 months
- Newsletter subscriptions: Until you unsubscribe
- Analytics data: 26 months (as per Google’s default)
9. Your Rights Under UK GDPR
You have the right to:
- Access your personal data
- Rectify inaccurate data
- Request erasure (“right to be forgotten”)
- Restrict or object to processing
- Data portability (where applicable)
- Withdraw consent at any time (for processing based on consent)
To exercise your rights, email us at: info@oakleyasn.org
If you believe we’ve not complied with your rights, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
www.ico.org.uk
10. Children’s Privacy
We do not knowingly collect data from children under 16 via our website. Where services involve under-16s, we obtain parental/guardian consent in accordance with UK GDPR.
11. Changes to This Privacy Policy
We may update this policy from time to time. We recommend reviewing this page periodically. Where appropriate, we will notify you of significant changes by email or via our website.
12. Contact Us
If you have any questions about this privacy policy or your personal data, please contact:
OaKley ASN Ltd
Finella Grange
West Cairnbeg
Laurencekirk
AB30 1SE
Website: www.oakleyasn.org